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Warmbots filters in your Outlook inbox
Warmbots filters in your Outlook inbox
Chris Traczyk avatar
Written by Chris Traczyk
Updated over a week ago

To ensure Warmbots works correctly and we don’t bother you with automatic emails sent by Warmbots, you need to set up filters in your Outlook account. This will only take a minute - just follow the steps below.

Note: The screenshots below show the Outlook live interface. If you use Outlook on a different version of the app, have a look at additional instructions at the bottom of this article.

  1. Click the Settings icon:

  2. Click View all Outlook settings:

  3. Go to Rules and click Add new rule:

  4. Define the rules as follows:
    - Rule name: Warmbots,
    - Add a condition: ‘Subject includes’: (Wbots),
    - Actions: Mark as read, Mark with importance: High, Move to: Archive,
    - Tick Stop processing more rules:

  5. You should see the Warmbots filter set up as shown below:


That’s it - you are all set!

Other Outlook versions

If you are running Outlook on a desktop app, the interface might be slightly different. In that case, your steps may look like this:

  1. Enter Rules, click ‘Edit rules’ and select ‘Exchange’,

  2. Add a rule with the name ‘Warmbots’,

  3. Add a condition: ‘When a new message arrives: Subject Contains (Wbots)’,

  4. Add actions (do the following):

  • Change Status: Read

  • Change Priority: High

  • Move to: Archive

Mark ‘Do not apply other rules…” and “Enabled”,


The Warmbots messages will include "(Wbots)" in the title, and will look a bit like this one:

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