To ensure Warmbots works correctly and we don’t bother you with automatic emails sent by Warmbots, you need to set up filters in your Outlook account. This will only take a minute - just follow the steps below.
Note: The screenshots below show the Outlook live interface. If you use Outlook on a different version of the app, have a look at additional instructions at the bottom of this article.
Click the Settings icon:
Click View all Outlook settings:
Go to Rules and click Add new rule:
Define the rules as follows:
- Rule name: Warmbots,
- Add a condition: ‘Subject includes’: (Wbots),
- Actions: Mark as read, Mark with importance: High, Move to: Archive,
- Tick Stop processing more rules:
You should see the Warmbots filter set up as shown below:
That’s it - you are all set!
Other Outlook versions
If you are running Outlook on a desktop app, the interface might be slightly different. In that case, your steps may look like this:
Enter Rules, click ‘Edit rules’ and select ‘Exchange’,
Add a rule with the name ‘Warmbots’,
Add a condition: ‘When a new message arrives: Subject Contains (Wbots)’,
Add actions (do the following):
Change Status: Read
Change Priority: High
Move to: Archive
Mark ‘Do not apply other rules…” and “Enabled”,
Save.
The Warmbots messages will include "(Wbots)" in the title, and will look a bit like this one:
